Terms and Conditions
Effective date: March 10, 2026
Welcome to ClearSpend (“Company”, “we”, “our”, or “us”), a SaaS spend management platform. These Terms and Conditions (“Terms”) govern your access to and use of our website, platform, and related services (collectively, the “Service”). By accessing or using the Service, you agree to be bound by these Terms.
1. Acceptance & Authority
By creating an account or using the Service, you represent and warrant that:
You are at least 18 years of age.
You have the legal authority to bind the organization you represent.
All registration information provided is accurate and current.
You will comply with all applicable laws and regulations.
If you do not agree to these Terms, you must not use the Service.
2. Description of Service
ClearSpend provides a SaaS spend management platform that enables businesses to:
Discover software subscriptions.
Monitor SaaS usage and spending.
Track renewal timelines.
Analyze and optimize subscription costs.
We may modify, enhance, or discontinue features at any time to improve the Service.
3. Informational Use, AI, & No Financial Advice
The Service provides data-driven insights using automated processing and artificial intelligence (AI) to parse invoices, bank statements, and third-party data.
AI Output & Verification: You acknowledge that the Service utilizes AI to categorize and extract data. AI may occasionally produce inaccurate or incomplete results (hallucinations). You are responsible for reviewing and verifying the accuracy of all parsed data before relying on it for financial, tax, or operational purposes.
No Professional Advice: ClearSpend does not provide financial, accounting, tax, legal, or investment advice. The Service is a tool for administrative convenience only; it does not replace the professional judgment of a certified public accountant (CPA) or financial auditor.
Decisions: All decisions made based on reports, analytics, or AI-generated recommendations are solely your responsibility. ClearSpend shall not be liable for any financial discrepancies or losses resulting from automated data extraction errors.
4. Account Registration & Security
To use the Service, you must create an account. You agree to:
Maintain the confidentiality of login credentials.
Notify us immediately of unauthorized access.
Be responsible for all activities under your account.
We reserve the right to suspend or terminate accounts for misuse, fraud, or violation of these Terms.
5. Free Trial
We may offer a free trial for a limited period. Trial duration and feature restrictions will be specified at signup. We reserve the right to modify or terminate the trial at any time. At the end of the trial, continued access requires a paid subscription.
6. Subscriptions, Billing & Taxes
Plans: ClearSpend offers monthly and annual subscriptions. Pricing is published on our website or provided in a custom agreement.
Billing: Fees are billed in advance and are non-refundable.
Auto-Renewal: Subscriptions automatically renew unless canceled at least 24 hours before the renewal date. You may cancel via account settings; no refunds are issued for unused periods.
Taxes: You are responsible for all applicable taxes (VAT, sales tax, etc.) based on your jurisdiction.
7. Third-Party Integrations & Sub-processors
The Service relies upon third-party providers (e.g., banks, ERPs, Plaid) and AI sub-processors to extract and sync data.
No Control: We do not control these services and are not responsible for their availability, security, or accuracy. Service interruptions caused by third parties do not constitute a breach of these Terms.
AI Processing: You agree that we may use third-party AI service providers to process Customer Data (such as scanning invoices) solely for the purpose of providing the Service.
Permission: By connecting third-party accounts or uploading documents, you grant ClearSpend permission to access and process necessary data through these intermediaries.
8. Customer Data & License
Ownership: You retain all ownership rights in the data you upload or sync (“Customer Data”).
License: You grant ClearSpend a worldwide, royalty-free license to host, process, transmit, and analyze Customer Data solely to provide and improve the Service.
Privacy: We do not sell Customer Data. Handling is governed by our Privacy Policy.
9. Data Security
We implement commercially reasonable administrative, technical, and physical safeguards to protect Customer Data. However, no system is 100% secure; you acknowledge that you provide data at your own risk.
10. Acceptable Use
You agree not to:
Use the Service for unlawful purposes or to process data in violation of privacy laws.
Attempt to reverse engineer the platform or build a competing product using our proprietary logic.
Circumvent security, "stress test" infrastructure, or interfere with system integrity without authorization.
11. Intellectual Property & Publicity
Ownership: All rights in the Service (software, algorithms, branding) remain the exclusive property of ClearSpend.
Marketing & Publicity: Unless you provide us with written notice to the contrary, you grant ClearSpend a non-exclusive, royalty-free, worldwide license to use your organization’s name and logo on our website and in marketing materials solely to identify you as a customer. You may revoke this at any time by emailing us.
12. Confidentiality
Each party agrees to protect confidential information received from the other and not disclose it to third parties except as required to provide the Service or comply with legal obligations.
13. Disclaimer of Warranties & Force Majeure
"As Is": The Service is provided on an “as is” basis. We disclaim all warranties, including merchantability and fitness for a particular purpose.
Force Majeure: Neither party shall be liable for any failure or delay in performance (except payment) due to causes beyond their reasonable control, including acts of God, war, terrorism, fire, or widespread internet/network infrastructure failures.
14. Limitation of Liability
To the maximum extent permitted by law:
ClearSpend is not liable for indirect, incidental, or consequential damages (loss of profits, data, or business).
Our total aggregate liability shall not exceed the total amount paid by you in the 12 months preceding the claim.
15. Indemnification
You agree to indemnify ClearSpend from any claims or liabilities arising from your misuse of the Service, violation of these Terms, or violation of applicable laws.
16. Term & Termination
Termination: You may cancel at any time. We may suspend access for non-payment, breach of terms, or unlawful activity.
Data Export: Upon termination, you will have 30 days to export your Customer Data. After this, we may delete data in accordance with our retention policies.
17. Governing Law & Dispute Resolution
These Terms are governed by the laws of:
The State of Delaware, USA (if contracting with our US entity), or
The United Arab Emirates (if contracting with our UAE entity).