Why don't I see all my subscriptions yet?

Discovery happens in two waves. Integrations like Google Workspace surface apps within minutes. Vendors that only appear in invoice email are added as those messages are parsed — usually within an hour or two of connecting Gmail. If something is still missing after a day, upload an invoice manually to seed it.

Which emails does ClearSpend import?

ClearSpend focuses on messages with attachments whose subjects match billing-related keywords such as invoice, receipt, statement, payment, or bill. Emails without attachments, sent mail, and drafts are skipped.

Is my email data safe?

Yes. ClearSpend requests read-only Gmail access only. It reads message metadata and downloads attachments for processing — it never sends email on your behalf. Tokens are encrypted and you can revoke access at any time from Integrations or directly from your Google account settings.

Can I connect more than one Gmail account?

Yes. You can connect multiple Gmail accounts to the same workspace — useful when invoices are split across personal mailboxes, shared billing inboxes, or different Google accounts. Each connection appears as its own row when you expand the Gmail card on Integrations.

How far back does the first sync look?

The first sync looks back roughly 180 days unless a narrower window is configured for your workspace. Later syncs pick up new mail since the previous run, and already-processed messages are skipped so the same attachment is never imported twice.

Can I exclude certain senders or subjects from being imported?

Yes. Use Processing rules in Settings to exclude specific senders or subjects from auto-import across all your integrations, including Gmail.

Turn Gmail into a SaaS tracker

ClearSpend reads your billing emails and automatically builds your subscription records — vendor, amount, renewal date, owner. Only invoices and receipts are touched. The rest of your inbox stays private.

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ClearSpend dashboard showing SaaS spend, upcoming renewals, and every subscription the company pays for.

Capabilities

What Gmail delivers

OAuth

Automatic renewal tracking from Gmail

Every billing email becomes a subscription record automatically — vendor, amount, renewal date, synced without you forwarding or tagging anything. When a renewal date changes, ClearSpend picks it up from the next billing email. Your calendar reflects what's actually happening, not what someone remembered to updat

Multi-inbox

Connect every billing inbox

Billing rarely lives in one mailbox. Link multiple Gmail accounts—AP, finance, founders, and shared inboxes—so every invoice and renewal date rolls into one subscription and renewal view. No siloed spend across accounts your team has to reconcile by hand.

Connect

How to connect Gmail + ClearSpend

1

Open Integrations

Go to Manage → Integrations → Gmail in the sidebar .

2

Click Connect

Click Connect. You are redirected to Google’s OAuth consent screen.

3

Choose the inbox

Sign in with the Google account whose inbox receives billing email (your own mailbox, a shared billing inbox, or a finance alias — whichever holds the invoices you want imported).

4

Approve read-only scopes

Approve the requested permissions. ClearSpend uses read-only Gmail scopes to list and download invoice attachments. You can revoke access later from your Google account or from Integrations.

5

Wait for the first sync

After authorization, ClearSpend redirects you back to Integrations. A first sync starts automatically. Most inboxes finish within a couple of minutes; large mailboxes with many historical invoices can take longer. The card shows last sync when a pass completes

Gmail in action

Importing billing documents through Gmail

How it works

What to expect from the Gmail sync

Renewals from your inbox

Vendor, amount, and billing period from Gmail land on the right subscription — so renewal dates reflect what billing email already shows.

Every mailbox counted

Link multiple Google accounts so AP, finance, and shared inboxes all contribute to one renewal and spend view.

Billing-only access

Only emails with billing-related subject keywords are processed—invoices, receipts, and statements—not the rest of your inbox.

Bring billing email into a single system of record for SaaS spend

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Security & privacy

Built for the data you're trusting us with

Read-only by design

Connections to Gmail are strictly read-only — ClearSpend can never send, delete, or change anything.

Encrypted end to end

AES-256 at rest and TLS 1.2+ in transit protect data at every step.

Never sold, never trained on

We never sell your data and never use it to train AI or machine-learning models.

You stay in control

Revoke ClearSpend's access at any time from Google or ClearSpend settings.

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Turn Gmail into a SaaS tracker

Turn Gmail into a SaaS tracker